The 2023 Charter Renewal Handbook is your guide to the annual recharter process. With the assistance of your unit commissioner, this booklet will lead your unit step by step through rechartering your unit.

2023 Charter Renewal Handbook – Updated 5 Aug 2022

Before beginning Internet Rechartering, read the handbook above, collect all member information. To start the recharter processes, click on the link below. 

Advancements.scouting.org

NCAC Recharter Training Presentations

Charter Renewal update will be provided when received from the developers at National.

Charter renewal dates and time period

Units begin Charter renewal in August and September.  Units begin data input into Internet Advancement on 1 October and submit electronically no later than 24 October.

Charter renewal package submittal procedure

Please submit your charter renewal application electronic file along with all additional documentation (YPT Certificates, CBC forms and any applications) directly to the Council Registrar once it approved by a member of the Unit Key 3.  It is recommended that you pay by a unit check to the Council office.  If paying by a check turn that in to the Unit Commissioner or District Executive.  Print your Charter Renewal Application for your unit files and send a copy to your Unit Commissioner or District Commissioner.  You do not need to turn-in a printed copy to Council.

When the registrar processes charters for the new charter year, unit and member expiration dates are updated in Organization Manager of my.scouting.org.

District charter renewal points of contact

Unit rechartering forms

The following forms are available to assist units in the rechartering process.

The latest youth, adult, and transfer applications are downloadable at
scouting.org/forms

2022 JTE forms are at https://www.scouting.org/awards/journey-to-excellence/unit/

Forms for ALL Traditional Units – Packs, Troops, Teams, Crews, Ships

• Additional Disclosures & Background Check Authorization Form 
• Unit Money Earning Application
• Annual Charter Agreement  Updated as of September 16, 2022
• NCAC Registration Coversheet

Exploring renewal forms

• Memorandum of Understanding
• Money Earning Application
• Background Check Exemption
• Budget Worksheet