Eagle Scout Information

Extension Guidance

Effective January 1, 2021, NCAC has the authority to grant limited extensions of time to complete Eagle, Quartermaster, or Summit requirements.  This authority replaces the current COVID-19 extension process and modifies the Request for Extension of Time to Earn the Eagle Scout Rank for non-COVID-19 situations.

This new extension is available only to youth members who qualify under the three tests listed in 9.0.4.0 which is linked here and posted at www.scouting.org/advancement.  Though the updated GTA containing these three topics will not be published until after the new year, the authority outlined in topics 9.0.4.0, 9.0.4.1, and 9.0.4.2 will take effect on Jan. 1, 2021.

The process for requesting and reviewing a time extension is outlined in topic 9.0.4.1, with a new form found here 11.2.0.0The NCAC form will no longer be accepted after December 31, 2020.  It will be returned so the unit can resubmit using the BSA form.

When submitting the form and other paperwork, please include the Scout’s name in any electronic file names.  Send the request form and supporting information to the following individuals:

      Alan Deter, NCAC Advancement Chair, alandeter@verizon.net
      Brad Scales, NCAC Appeals and Extension Coordinator, msva_tenor@yahoo.com
      Eric Smith, NCAC Program Director, eric.smith@scouting.org

An appeal process has also been established if we deny an extension.  This process is outlined in topic 9.0.4.2 and includes a separate form linked at 11.2.1.0.

Please note that existing COVID extensions granted between Oct. 1, 2020, and Dec. 31, 2020, will expire three months after they were granted.

Eagle Scout Rank Advancement and the Coronavirus (COVID-19)
(updated 01/21/2021)

In light of the closures, cancellations, or other issues caused by the spread of the coronavirus (COVID-19) questions have arisen, especially from Life Scouts, parents and leaders about how this will impact the opportunity to earn rank.

The BSA has an extensive Frequently Asked Questions site covering advancement, camping, and in-person activities here. Please take a moment to review this before contacting your district advancement chair or the council with questions.

We cannot diminish or alter in any way the Eagle Scout Rank Requirements spelled out in the current Scouts BSA Handbook.  The Guide to Advancement (GTA) does include policies where through no fault of their own the Life Scout is not able to actively participate in the Troop meet all the requirements by their 18th birthday.

To help our Life Scouts answers many of their questions, we provide the following information from the GTA.

GUIDE TO ADVANCEMENT 2019

Active Participation
GTA 4.2.3.1: “if a unit takes time off it must count that time toward the Scout’s active participation requirement.” So, time missed due to canceled unit meetings still counts toward active participation.

Position of Responsibility
GTA 4.2.3.4.3: While meeting a unit’s expectations, “if a unit takes time off, such as during the summer months, it must count that time toward service in a position of responsibility.”  Therefore, if youth are unable to meet the expectations of their positions because of COVID-19 disruptions, then units may need to waive or rethink the expectations.

Eagle Scout Boards of Review Through Videoconferencing (VTC)
GTA 8.0.1.6: “1. The local council must grant permission to hold a videoconference board of review for the Eagle Scout rank.”

For VTCing an Eagle Board, an Eagle Scout candidate needs NCAC approval – an e-mail is preferred to the NCAC Advancement & Recognition Chair, but a call would also suffice.  Please provide the Scouts name, BSA ID#, unit, and district in the request.

The intent for VTC is when a Scout is remote or a delay could be several months AND the Scout has exhausted the allowable time to have the board of review in person (6 months after 18th birthday with council approval).

For questions about the Eagle Scout Rank, or other advancement questions, please contact your District Advancement & Recognition Chair.

The NCAC Eagle Scout Procedures Guide provides guidance to Life Scouts and Scouters in the NCAC on the policies and procedures relating to the Eagle rank and to address commonly asked questions and issues. This information is intended to supplement BSA publications. It is not intended to answer all questions. National BSA policies and procedures, as stated in national publications, have precedence over this document.

The Eagle Scout Service Project Workbook is an “expandable” PDF. This fillable PDF document contains new functionalities for this electronic workbook that include expandable text boxes and the ability to insert images in JPEG, GIF, TIF, and PNG formats and much much more:

A two-page brochure was recently made available by the national Advancement Team and is intended for a project beneficiary interested in helping a Life Scout with their Eagle Scout Service Project.

The Guide to Safe Scouting provides information applicable to a Scout’s Eagle Scout Service Project. The first is the age guidelines for the use of hand tools and power tools, working heights and elevations, and excavations. The second is a list of service project planning guidelines that should appear in the Final Plan section of the Eagle Scout Service Project Workbook.

The Eagle Scout Rank Application (ESRA) is updated annually so Scouts (and Scouters) need to make sure they are using the most current version. This form is completed when all requirements for the rank of Eagle (except the board of review) have been completed. The NCAC Eagle Scout Procedures Guide provides detailed instructions for completing the application, having it reviewed and initialed by the District Eagle Representative, and then sent to the council service center for verification.

  • Eagle Scout Rank Application (ESRA) for non-Scoutbook users
    Scoutbook users may download the ESRA by going to the bottom of the Scout’s page, selecting Reports, then clicking on Eagle Application. A PDF version of the ESRA will open with the information from Scoutbook filled in. Save the file, then update as needed.
    [The ESRA may now be generated by the unit in Internet Advancement as well.]

NCAC is required by BSA policy to verify all Eagle Scout Rank Applications prior to the Board of Review. This verification ensures that all the Scouts’ dates, requirements, and merit badges are accurate before the candidate sits for his Eagle Board of Review. This procedure reduces errors in submitted ESRAs and improves the overall processing time at the NCAC. The following document mirrors the procedures in the NCAC Eagle Scout Procedures Guide.

The National Eagle Scout Association established the Glenn A. and Melinda W. Adams National Eagle Scout Service Project of the Year Award to recognize valuable service of an exceptional nature by a Scout to a religious institution, a school, community, or other entity. The award recognizes the Scout for his Eagle Scout leadership service project. Each year, local councils select a council-level winner, and from that pool, each region selects a region-level winner. A national winner is then selected from the four regional finalists.

Visit the National online advancement resources page for other Eagle Scout resources and forms.