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Pow Wow!


Take a Hike on the

Training Trail at  

National Capital Area Council’s

Cub Scout Leader Pow Wow!

What is Pow Wow?    Pow Wow is a supplemental, action-packed training event for adult Cub Scout Leaders, Pack Committee Members, Charter Organization Representatives, parents of Cub Scouts, and Cub Scout-interested persons.  You’ll spend the day learning new ideas, concepts and having hands-on experiences that will enhance your ability to deliver and support a fun-filled, exciting program to Cub Scouts.

When is Pow Wow?    Pow Wow is Saturday, October 27, 2018.  Doors open at 7:30 am with 8:00 am for walk-in registration (please, no early arrivals) and pre-registered package pick-up in the cafeteria.  Opening ceremony begins at 8:25 am. The first training session starts at 9:00 am.

Where is Pow Wow?   At James Madison High School, 2500 James Madison Drive, Vienna, Virginia.  Here is a map.  Registration and check-in is in the cafeteria. 

Who should attend Pow Wow?  All registered adult Cub Scout Leaders, potential leaders, and interested parents.  That would include: Cub- masters and their Assistants; Lion Den Guides and adult partners;  Tiger Den Leaders, their Assistants and adult partners; Wolf, Bear, and Webelos Den Leaders and their Assistants;  Pack Committee members and activity/event Chairpersons and coordinators; and anyone who wants to learn more about how to have a deliver a better Cub Scout program.  Oh! And let’s not forget Charter Organization Representatives, they need to come too.

Training sessions are offered on relevant topics for every Cub Scout position and are designed to help you make your Cub Scout program more fun for the Cub Scouts … and for you too!!!

Pow Wow is an all-day adult training event and the course sessions are intended for adults only.   Unfortunately, we do not have provisions or accommodations for children watching or their daycare.  The training day is just for adults. Thank you.

How much does Pow Wow cost?   Pre-register, on-line by

October 24, 2018 and get the early bird registration fee of $38.00.  After midnight on October 24, 2018, we stop electronic registration and, then you will have to register as a ‘walk-in” at the event.  The cost for walk-in registration on the day of the event is $58.00.  Of course, we will take mail-in registrations as well, but it must be postmarked by October 21, 2018 to take advantage of the $38.00 early bird registration fee.

All courses have limited enrollment and many fill very quickly.  Courses that reach maximum enrollment will not be available when you electronically pre-registration or at walk-in registration.  So … register here, now!!  Remember on-line registration closes on midnight on October 24, 2018.

What’s included for the registration fee?  The Pre-registration fee includes a day of training (as many as six courses, an event patch, lunch with beverage and a cookie, and as much scout fellowship, spirit, and networking you can take-in during the day!!  We place our lunch order on October 25, 2018 so it is important that you pre-register.  With walk-ins on the day of the event, we may not have an extra lunch for you … so you may want to bring your own lunch or a snack, just in case. And, while we wish we could accommodate all dietary needs, it is just not possible with such a large group.  If you have special dietary restrictions, please feel free to bring your own lunch. 

Den Chief Training … What’s That?  We offering Den Chief Training for Boy Scouts who want to help Cub Scout leaders with their dens or pack programs.  Leaders who want to learn what a Den Chief can do are welcome to attend, too.   Boy Scouts registering for Den Chief training have the same registration fees and registration deadlines for early bird electronic registration  ($38.00) or walk-in registration ($58.00) and they need their Scoutmaster’s approval.

Den Chief Training is an all-morning training session and enrollment is limited…so register early.

Boy Scouts and attending Den Chief adult leaders need to be in a complete and proper Boy Scout uniform, bring the latest edition of the Den Chief Handbook, and have paper and a pencil or pen for note taking.  This training supplements the on-line Den Chief Training.

Lunch, beverage, and a cookie are included with the Den Chief Training registration fee.  And, we want your Boy Scout to stay for lunch and us in join the lunchtime fun, but Den Chief Training is over at 1:00 pm.  You will need to make sure he has have a way to get home at that time.

What should I bring to Pow Wow?  That’s easy … wear your Scout uniform, bring a notepad, a pen, and a tote or book bag for the handouts and goodies.  Also, bring your Cub Scout Spirit and your BIGGEST Cub Scout smile.  There will be a Trading Post with all sorts of Cub Scout items to purchase … so extra pocket money will come in handy to make your Trading Post purchase.

Oh … every Cub Scout Leader taking a hike comes prepared.  So bring a daypack, hiking stick, canteen, wear your hiking boots, or maybe pack a map and your favorite compass.  No respectable leader on a hike would come un-prepared!

What’s being offered at Pow Wow?   The Course Descriptions are here, while the Course Schedule is here.  Class sessions are limited in enrollment and fill quickly.  Enrollment is on a first-come basis.  Register early for the best course choices. We strongly encourage everyone to pre-register so that we can best serve you and enroll you in classes that interests you … and have a lunch ready for you, too

Confused as to what to take?   Use the Leader Quick Pics schedule.  These are courses we recommend based upon your raising or next year Cub Scout leadership position, if you just do not know what to take. Leader Quick Pics are here. 

What do I need to do to pre-register for Pow Wow?  Download the Course Descriptions and the Course schedule, pick your courses and time sessions, and then make your course selections using our on-line registration system.   You will need to have a major credit card handy when you register.  You will receive an on-screen confirmation after making your on-line payment. Print a copy of the confirmation as it is your receipt.

Remember, if a course is filled, its closed,  and you will not be able to select it during the registration process even though it may appear on the electronic course description and schedule pages.  

Don’t have a credit card!  Mail your personal check for your registration fee and a copy of your course selections to:  

Cub Scout Leader Pow Wow 2018 Registration

9190 Rockville Pike

Rockville, Maryland 20814

Make your check payable to “NCAC Pow Wow  2018” and include a copy of your course selections, and contact information.  Please make sure the courses you select are available.  Although we are taking mail-in registrations until October 26, 2018, we will do our best to make sure you get the courses you want, but we cannot guarantee that the courses will be available when we receive you mail-in registration.

What’s the Refund Policy? A 75% refund will be issued if your written (fax or email) cancellation and request for refund is received at NCAC’s Scout Service Center.  The address is:  Marriott Scout Service Center, Attention; Pow Wow 2018 Refund, 9190 Rockville Pike, Rockville, Maryland 20814.  Refund request must be received by NCAC by October 25, 2018. After October 25, 2018, we can transfer your registration to another adult leader who would like to attend in your place, but the fee becomes non-refundable. Sorry!

Please make sure you print a copy of your receipt at the time you complete the on-line registration process.  This is your evidence that you have made payment.  Also, make sure you properly record the courses you enrolled for and their session times.

Some Helpful Hints about registration from the Pow Wow Chairman:

–   IMPORTANT: When making class selections, please make note of the time and the duration of the course.  Multi-session courses may not end at the time another course session begins.  For example, 90 minute courses may not start or end on the hour.

–   Not all courses will allow the same number of participants.  Enrollment is determined by the size of the classroom and topic.

–  You cannot change your class choices after you’ve completed registration.   Changes can be made only on the day of the event, but the course you want may not be available.  Take extra time and care when planning your sessions and selecting the courses you want to take.

–   REGISTER EARLY to get the best event price and course  selections.

–  To get the most from Pow Wow have all the members of your group select different courses. Then, you can share handouts and class notes when you get home.

Don’t forget it’s ‘Bring a Can Saturday”.  What that all about? 

This year’s Pow Wow community service project is to help our local food banks feed the needy.  We ask that you bring one or more cans containing a food item (green beans, corn, peas, soups of all kinds, etc.) We will have bins there for your contribution.  We sure would like to see all of them overflowing!  But, please no food stuffs in glass containers or boxes. 

What if I have question about Pow Wow?   Send an e-mail to

Bill Mayo at: