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The Eagle Process



The Eagle Process

Scouts who are ready to start their Eagle Project should contact their unit Advancement Chair or talk to their Scoutmaster. The unit may assign them an Eagle Advisor to get started. Eagle Advisors are entirely optional, but are usually a huge help for Scouts in getting through the process. Each unit has an assigned District Eagle Representative (DER) who will work with the Scout. The DER is required. While most Scouts will get a DER when they are ready or nearly ready to have their project proposal signed, Scouts may make the request at any time after earning Life. If a Scout needs help finding a project beyond what their unit is providing, they are welcome to ask for a DER to help them.

All emails should be sent by the Scout, not their parent, but please remind Scouts to cc: one or both of their parents andwhoever their unit asks that they include (Eagle Advisor, Scoutmaster, Advancement Chair, Committee Chair, etc.), if appropriate. If a Scout is doing a conservation-related project, they should look at the Hornday Award to see if their Eagle Project might also be a Hornaday Project. If so, let us know and we will help them find a Hornaday Advisor.

The primary jobs of the parent through this process are driving the Scout (if they can’t drive themselves) and being included in all emails, calls, texts, and meetings to ensure compliance with YPT rules. Parents should not be sending emails, calls, or texts. That’s all part of the Eagle process.

If a Scout is having a problem with their DER or unit Eagle Advisor, or isn’t getting responses, they can email the Prince William District Eagle Coordinator at If unit leaders need to know who their DER is, they can also email

Fundraising applications should be submitted to our District Executive for council approval instead of being sent to Council. They do not need to be submitted before the initial project proposal (and the project proposal should not be held up waiting for fundraising to be approved) but do, obviously, need to be submitted and approved before the fundraising happens.

Scouters Involved in the Eagle Process

There has been some confusion regarding titles for adults involved in the Life-to-Eagle process. For clarity, these are the correct terms, which should be used going forward. While it may initially be a bit confusing for those who have been involved in the process for a while, the end result will be that we are using the standard terms in the standard way.

    1. The District Eagle Representative is the “District Eagle Representative” or DER. No Scouter may be DER for youth in any unit they are registered with. This is the person the Eagle Scout Project Workbook refers to as the District Project Approval Rep, which is why every Eagle Scout Candidate MUST have a DER. (NCAC uses the term DER to reflect that they do more than approve the project.)
    2. Many units have Eagle Advisors. This is a person within a unit assigned to help a Scout with their entire Life-to-Eagle journey. They are not required to be registered with that unit but must be a registered Scouter with current YPT and may be the unit Advancement Chair/Coordinator.
    3. Eagle Coaches are district assigned and very rarely used. They are registered BSA adults with current YPT and subject-matter experts (specialists). Eagle Coaches help youth with a specific aspect of their project, but not with the entire Life-to-Eagle journey. For example, an archivist might be an Eagle Coach for a Scout working on archiving documents.
    4. The Eagle Mentor is a person the youth chooses who has helped them along their path and, as such, cannot be assigned or designated by anyone else. They are normally recognized during the Eagle Court of Honor.

The DER and Eagle Advisor (if used) both remain involved in the Life-to-Eagle Journey after the youth finishes their Eagle Project and may be involved before they even have a project identified.

FUNDRAISING APPLICATIONS ARE ONLY NEEDED IF OVER $500 MUST BE RAISED from sources NOT including friends, family, the unit, and the beneficiary. They should be submitted to our DE, Chris Huston, for council approval instead of being sent to Council. They do not need to be submitted before the initial project proposal (and the project proposal should not be held up waiting for fundraising to be approved) but do, obviously, need to be submitted and approved before fundraising begins.

Life-to-Eagle Training

Life-to-Eagle training is offered four times a year, alternating between the Eastern and Western Ends of the county. Check the district online calendar for the location and time of each session. Additional training dates may be offered at Camporees in or near PW County. In addition to offering you a chance to ask questions, those sessions will help explain some of the nuances of the Eagle Scout application and project approval process. Don’t miss it!

As we have formed a new District, we also have a new Life to Eagle Presentation. Life to Eagle Training is to help Scouts and families feel comfortable and confident with the process – no one will be turned away for arriving after the start time.

Eagle Project related forms

An outline of the NCAC process and informational links for the Eagle Scout Application process can be found at 

Current links to the Eagle Scout Application (512-728) and Service Project Worksheets (512-927), plus other advancement related resources can be found at:

The Eagle Scout Service Workbook links for a Windows PC or Mac can be found at: Information including links for the NCAC Eagle Scout Procedures Guide, Rank Application, Service Project Workbook, Beneficiary Information, and more can be found on the NCAC website under Eagle Scout Information.

The Eagle Scout Workbook PDF requires Adobe Reader 9 or later and must be opened from within Adobe Reader. This lets the user import images and save text because it is editable