Charter Renewal Support
2018 – 2019 Information
Note: NCAC Rechartering information is being updated. Check back often for updates.
For Internet Rechartering, Click here
(Having trouble with the Internet Recharter? Change your “Compatibility View Settings” to adjust your current settings in your internet browser.)
For Exploring Unit Renewal, Click here
The 2018-2019 Charter Renewal Handbook is your guide to the annual recharter process. With the assistance of your unit commissioner, this book will lead your unit step by step through rechartering your unit.
2018-2019 Charter Renewal Handbook (PDF-1-page per sheet-1154 KB) New
2018-2019_NCAC_Explorer Renewal Guide (PDF-1-page per sheet-2261 KB) New
Forms to assist in Exploring unit renewal are posted to the bottom of this page.
Before beginning Internet Rechartering, read the handbook above, collect all member information, including new member applications with appropriate signatures. Consult the help and the tutorial and Frequently Asked Questions (FAQs) for additional instructions on using Internet Rechartering.
NCAC Recharter Training Presentations
FROM THE COUNCIL COMMISSIONER:
What is a Charter?
In the BSA, a charter authorizes an organization to operate BSA Scouting units. It certifies the agreement between a chartered organization – an organization that agrees to utilize Scouting as a part of its service to youth– and the Boy Scouts of America, setting expectations for the quality of program to be delivered. Issuing a charter is one of the oldest traditions in Scouting.
Why is a charter renewed annually?
Charters are usually issued for a period of 1 year; hence, chartered organizations must submit an application to the Council annually to renew its charter. The requirement to renew a charter:
- Fosters a formal, timely plan for regular dialogue between charter organization and BSA, and
- Assures membership is current so Scouts can participate in Scouting activities and advance in rank.
What will I find in this handbook?
This Charter Renewal Handbook explains the timelines, key roles, major process steps, and common challenges. Use this handbook along with resources found on the Charter Renewal Support pages at NCACBSA.org, the Internet Rechartering Tutorial, and your district’s commissioner staff to submit your Charter Renewal Application (CRA) on time and error free. review the End-User Procedures (help) to better understand Internet Rechartering.
Who Can I Contact with Specific Questions?
Contact your unit commissioner (UC) or your district’s charter renewal point of contract (POC) for help with charter renewal. A list of districts POCs are found on the NCAC website. If using Email, send a copy to: email@example.com.
Best wishes to all for a successful charter renewal season.
District Charter Renewal Leads
The District Charter renewal lead points of contact can be downloaded here. New
Charter Renewal Dates and Time Period
Units turn in charter renewal packets the month prior to the unit charter expiration month. The month to turn in packets varies by district; see the chart below. District’s charter renewal timelines are established to ensure packets are reviewed, corrected, and finalized prior to delivery to the district executive (DE) for scanning to the registrar. Access to Internet Rechartering starts 90 days before and ends 30 days after the unit’s charter expiration date. In practical terms, units must accomplish the precursor activities before updating the charter using Internet Rechartering. Contact your UC to coordinate the date for the unit’s charter review meeting.
Schedule for 2018-2019:
|District||Charter Renewal Date||Internet Rechartering
|Bull Run||Dec. 31||Oct. 1-Jan. 31|
|Chain Bridge||Dec. 31||Oct. 1-Jan. 31|
|George Mason||Dec. 31||Oct. 1-Jan. 31|
|Goose Creek||Dec. 31||Oct. 1-Jan. 31|
|Mattaponi||Dec. 31||Oct. 1-Jan. 31|
|Occoquan||Dec. 31||Oct. 1-Jan. 31|
|Old Dominion||Dec. 31||Oct. 1-Jan. 31|
|Patriot||Dec. 31||Oct. 1-Jan. 31|
|Piedmont||Dec. 31||Oct. 1-Jan. 31|
|Powhatan||Dec. 31||Oct. 1-Jan. 31|
|Sully**||Dec. 31||Oct. 1-Jan. 31|
|Washington DC||Dec. 31||Oct. 1-Jan. 31|
|Western Shore||Dec. 31||Oct. 1-Jan. 31|
|US Virgin Islands||Dec. 31||Oct. 1-Jan. 31|
|Aquia||Jan. 31||Nov. 1-Feb. 28|
|Francis Scott Key||Jan. 31||Nov. 1-Feb. 28|
|Patuxent||Jan. 31||Nov. 1-Feb. 28|
|Potomac||Jan. 31||Nov. 1-Feb. 28|
|Seneca||Jan. 31||Nov. 1-Feb. 28|
|White Oak||Jan. 31||Nov. 1-Feb. 28|
|Colonial||Feb. 28||Dec. 1-Mar. 31|
Units should turn in their renewal packets the month prior to the renewal month.
* Online Explorer Renewal starts one month later, but ends on the date shown.
** Renewal Date for Exploring in Sully District is February 28.
Youth Protection Training – an absolute must!
All registered adults take Youth Protection Training (YPT) at least every two years. If a volunteer’s YPT is not current at charter renewal, or if it expires any time during the charter renewal process, the volunteer cannot be registered. Units should not wait until it is time to renew the unit’s charter to make sure all YPT is current. Urge leaders to renew their YPT before it expires. Unit Key 3s must review their unit’s YPT status. Have all adults with expired YPT or YPT that will expire during charter renewal (expires before or 30 days after charter expiration) go to https://my.scouting.org and take the training before starting the charter renewal process! For 2018-19 renewal, all must take the new YPT. If needed, print and forward your updated YPT certificate to your Recharter Processor.
Charter Renewal Package Review and Submittal Procedure
Please turn in all charter renewal packets (CRA, Youth and Adult Applications, YPT certificates, the check and the Annual Charter Agreement) to your UC.
. PLEASE DO NOT take packages to the Marriott Scout Service Center!
Commissioners conduct a detailed review of all packages to ensure they can be processed expeditiously by the Registrar. The UC needs the complete Renewal Application, not merely the E-Z Report to conduct the review. The UC will contact the CC and RP to resolve issues as required.
After the UC’s review, packages are submitted to the DE via the DC to scan to the Registrar in Texas
Non-Unit District Registration Renewal
For information regarding registering District-level volunteer Scouters (Committee, Commissioners, Merit Badge Counselors and STEM Mentors), please see the following guide.
- Non-Unit District Renewal Instructions
Unit Rechartering Forms
The following forms are available to assist units in the rechartering process.
The latest youth,adult, and transfer applications are downloadable at
Scouting Forms (BSA)
Forms for ALL Traditional Units – Packs, Troops, Teams, Crews, Ships
- Internet Rechartering Frequently Asked Questions (FAQs) Please Read **New**