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Charter Renewal Support

2018 – 2019 Information

 

Note: NCAC Rechartering information is being updated.  Check back often for updates.

For Internet Rechartering, Click here

(Having trouble with the Internet Recharter? Change your “Compatibility View Settings” to adjust your current settings in your internet browser.)

For Exploring Unit Renewal, Click here

The 2018-2019 Charter Renewal Handbook is your guide to the annual recharter process. With the assistance of your unit commissioner, this book will lead your unit step by step through rechartering your unit.

2018-2019 Charter Renewal Handbook (PDF-1-page per sheet-1154 KB) New

2018-2019 Adult Membership Reregistration Instructions New

2018-2019_NCAC_Explorer Renewal Guide (PDF-1-page per sheet-2261 KB) New

Forms to assist in Exploring unit renewal are posted to the bottom of this page.

Before beginning Internet Rechartering, read the handbook above, collect all member information, including new member applications with appropriate signatures. Consult the help and the tutorial and Frequently Asked Questions (FAQs) for additional instructions on using Internet Rechartering.

NCAC Recharter Training Presentations

Charter Renewal for Unit Leaders 2018 – 2019 New

Charter Renewal for Unit Leaders 2018 – 2019 Long Version New

FROM THE COUNCIL COMMISSIONER:

What is a Charter?

In the BSA, a charter authorizes an organization to operate BSA Scouting units. It certifies the agreement between a chartered organization – an organization that agrees to utilize Scouting as a part of its service to youth– and the Boy Scouts of America, setting expectations for the quality of program to be delivered. Issuing a charter is one of the oldest traditions in Scouting.

Why is a charter renewed annually?

Charters are usually issued for a period of 1 year; hence, chartered organizations must submit an application to the Council annually to renew its charter. The requirement to renew a charter:

What will I find in this handbook?

This Charter Renewal Handbook explains the timelines, key roles, major process steps, and common challenges. Use this handbook along with resources found on the Charter Renewal Support pages at NCACBSA.org, the Internet Rechartering Tutorial, and your district’s commissioner staff to submit your Charter Renewal Application (CRA) on time and error free. review the End-User Procedures (help) to better understand Internet Rechartering.

Who Can I Contact with Specific Questions?

Contact your unit commissioner (UC) or your district’s charter renewal point of contract (POC) for help with charter renewal.  A list of districts POCs are found on the NCAC website.  If using Email, send a copy to: ncac.recharter@ncacbsa.org.

Best wishes to all for a successful charter renewal season.

Rick Rogers
Council Commissioner

 

District Charter Renewal Leads

The District Charter renewal lead points of contact can be downloaded here. New

Charter Renewal Dates and Time Period

Units turn in charter renewal packets the month prior to the unit charter expiration month. The month to turn in packets varies by district; see the chart below. District’s charter renewal timelines are established to ensure packets are reviewed, corrected, and finalized prior to delivery to the district executive (DE) for scanning to the registrar. Access to Internet Rechartering starts 90 days before and ends 30 days after the unit’s charter expiration date. In practical terms, units must accomplish the precursor activities before updating the charter using Internet Rechartering. Contact your UC to coordinate the date for the unit’s charter review meeting.

Schedule for 2018-2019:

District Charter Renewal Date Internet Rechartering
Access Window*
Bull Run Dec. 31 Oct. 1-Jan. 31
Chain Bridge Dec. 31 Oct. 1-Jan. 31
George Mason Dec. 31 Oct. 1-Jan. 31
Goose Creek Dec. 31 Oct. 1-Jan. 31
Mattaponi Dec. 31 Oct. 1-Jan. 31
Occoquan Dec. 31 Oct. 1-Jan. 31
Old Dominion Dec. 31 Oct. 1-Jan. 31
Patriot Dec. 31 Oct. 1-Jan. 31
Piedmont Dec. 31 Oct. 1-Jan. 31
Powhatan Dec. 31 Oct. 1-Jan. 31
Sully** Dec. 31 Oct. 1-Jan. 31
Washington DC Dec. 31 Oct. 1-Jan. 31
Western Shore Dec. 31 Oct. 1-Jan. 31
US Virgin Islands Dec. 31 Oct. 1-Jan. 31
Aquia Jan. 31 Nov. 1-Feb. 28
Francis Scott Key Jan. 31 Nov. 1-Feb. 28
Patuxent Jan. 31 Nov. 1-Feb. 28
Potomac Jan. 31 Nov. 1-Feb. 28
Seneca Jan. 31 Nov. 1-Feb. 28
White Oak Jan. 31 Nov. 1-Feb. 28
Colonial Feb. 28 Dec. 1-Mar. 31

Units should turn in their renewal packets the month prior to the renewal month.

* Online Explorer Renewal starts one month later, but ends on the date shown.

** Renewal Date for Exploring in Sully District is February 28.

 

Youth Protection Training – an absolute must!

All registered adults take Youth Protection Training (YPT) at least every two years. If a volunteer’s YPT is not current at charter renewal, or if it expires any time during the charter renewal process, the volunteer cannot be registered. Units should not wait until it is time to renew the unit’s charter to make sure all YPT is current. Urge leaders to renew their YPT before it expires. Unit Key 3s must review their unit’s YPT status. Have all adults with expired YPT or YPT that will expire during charter renewal (expires before or 30 days after charter expiration) go to https://my.scouting.org and take the training before starting the charter renewal process!  For 2018-19 renewal, all must take the new YPT. If needed, print and forward your updated YPT certificate to your Recharter Processor.

Charter Renewal Package Review and Submittal Procedure

Please turn in all charter renewal packets (CRA, Youth and Adult Applications, YPT certificates, the check and the Annual Charter Agreement) to your UC.

. PLEASE DO NOT  take packages to the Marriott Scout Service Center!

Commissioners conduct a detailed review of all packages to ensure they can be processed expeditiously by the Registrar. The UC needs the complete Renewal Application, not merely the E-Z Report to conduct the review. The UC will contact the CC and RP to resolve issues as required.

After the UC’s review, packages are submitted to the DE via the DC to scan to the Registrar in Texas

Non-Unit District Registration Renewal 

For information regarding registering District-level volunteer Scouters (Committee, Commissioners, Merit Badge Counselors and STEM Mentors), please see the following guide.

Unit Rechartering Forms

The following forms are available to assist units in the rechartering process.

The latest youth,adult, and transfer applications are downloadable at
Scouting Forms (BSA)

Forms for ALL Traditional Units – Packs, Troops, Teams, Crews, Ships

Exploring Renewal Forms