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2014 - 2015 information

 

Some 2014 - 2015 information is still being uploaded.  Check back often for updates.


Unit Rechartering Is Available 24/7

 

(Having trouble with the Internet Recharter? Change your "Compatibility View Settings” to adjust your current settings in your internet browser.)


The 2013-2014 Charter Renewal Handbook is your guide to the
annual recharter process. It is presently available as a 2-page per sheet PDF. With the assistance of your unit commissioner, this book will lead your unit step by step through rechartering your unit.




NEW 2014-15 Charter Renewal Handbook (PDF-2-page per sheet for online reading-2.0MB)

2014-15 Charter Renewal Handbook (Print) (PDF-2-page per sheet for making a booklet-2.0MB)

2014-15 Exploring Recharter Handbook (PDF-1-page per sheet-450 KB)

  

 

Before beginning Internet Rechartering, read the handbook above, collect all member information, including new member forms with the appropriate signatures. To complete the process, you must be connected to a printer to print the final report for signature.

If you are a new user, you can consult the help and the tutorial for additional instructions on using Internet Rechartering.

 

FROM THE COUNCIL COMMISSIONER:

 

WHAT IS THE CHARTER?

The chartering process is one of the oldest traditions in Scouting. It is the formal document that certifies the agreement between a Chartered Partner – an organization that agrees to utilize Scouting as a part of its service to youth and community outreach – and the Boy Scouts of America, setting expectations for the quality of program to be delivered to the Charter Partner’s youth population.

 

Why is a Charter Renewed Annually?

·Fosters a formal, timely plan for regular dialogue between the chartered organization and the Council.

·Assures up-to-date member registration, which improves participation in district and council Scouting activities, and accurate rank advancement.

·Makes units eligible to qualify for the annual Journey to Excellence Recognition, goal setting and review process.

 

What will I find in this handbook?

The Charter Renewal Handbook is a resource that provides answers to frequently asked questions about Internet Rechartering. It is a compilation of information available via the internet about the recharter process and its associated tutorials. Renewal processors are encouraged to take the Internet Rechartering Tutorial and review the End-User Procedures to better understanding Internet Rechartering. Additional resources are available to help you with special issues not covered in this book.

 

Who Can I Contact with Specific Questions?

First, contact your district commissioner staff to resolve charter renewal concerns. If further assistance is needed, please email recharter@ncacbsa.org.

My goal is simple for this recharter season: Units will deliver accurate, complete charter renewal packages on time. In return, expect accurate charters and membership cards to be delivered to the chartered organization and unit leaders, respectively, within 30-60 days of your charter renewal date.

 

Best wishes to all for a successful charter renewal season,

 

Ed Yarbrough

Council Commissioner

 

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UNIT CHARTER RENEWAL OVERVIEW

Please Note there are several major changes to the process this year:  

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Charters for all Scout units run one year at a time. Currentcharters expire the last day of the "charter renewal month" printed on your charter. After that, units are 'separated' from Scouting- the unit is "dropped" from membership from BSA, as are all its members and there is a period of only 30 days that can be used to fix any remaning problems and reinstate the unit in Scouting. This is a major difference from prior years. When a unit is separated from Scouting, it ceases to exist and CANNOT legally operate in any capacity.  - including any activities or advancement. An expired unit has no status with BSA, and no insurance from BSA to cover any of its members or the Charter Organization from accidents or liabilities. Youth and adults are unregistered, cannot attain award or recognizion. Advancements or achievements of any kind for the boys - including Eagle Rank- cannot take place, and tenure in rank and for leadership for boys is stopped.

 

Units have access to the online Unit Charter Renewal System for 60 days. This period begins 90 before the recharter date and ending 30 days prior to the recharter date to fix problems. The date your unit recharters depends on which district your unit is in. If you are not sure which district you are in, your Unit Commissioner or District Executive (professional Scouter) will know.

 

You can find the latest version of these access windows here.

 

 

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Youth Protection Training – an absolute must!

Youth Protection Training (YPT) must be taken every two years. If a volunteer’s YPT record is not current at the time of recharter, or if it expires during the recharter processing period, the volunteer cannot be registered. Units should not wait until charter renewal to make sure all leaders’ YPT is current. Failing to ensure compliance now will make unit charter renewal more difficult and take more time to complete.

 

Privacy Policy

Charter renewal involves confidential and private information. Leaders responsible for Rechartering must accept responsibility for maintaining the privacy and confidentiality of that information. Private and/or confidential information must never be shared outside of the Boy Scouts of America. If you cannot accept this responsibility, you must notify your unit’s committee chair and withdraw from viewing or working with these documents.

 

Incomplete Applications/Submissions

If a unit has even one missing or incomplete application during recharter, it delays registration for all the adult and youth members of the entire unit. Incomplete applications – for adults or youth – account for the highest percentage of defective charter renewal applications.

 

REMINDER: For a new adult application to be complete it must be accompanied by both a YPT Certificate and a signed copy of the Disclosure/Authorization form found on the opposite page of the adult application. All registered adults must be YPT trained and must submit a disclosure/authorization form.

 


 Submittal Procedure

Please submit all charter renewal packages, along with appropriate fees and applications, via your district’s commissioner staff. It is their job to ensure your charter gets submitted to the Council as error-free as possible. Their experience will help spot potential issues which might hold up your charter’s processing.

DO NOT BRING RECHARTER PACKAGES DIRECTLY TO THE COUNCIL OFFICE! The office staff is not equipped to help you check for errors and resolve them.

 

 

Using Third-Party Recharter Software

If a unit uploads data using a third-party Unit Management Software file, Internet Rechartering automatically checks that the file is compatible. Those systems will also check for the following BSA requirements:

1.     Each unit (except LDS units and Venturing crews) must have at least 10 paid youth members unless prior Council approval has been obtained.

2.     A completed application is required for all new youth and adult leaders added to a units roster during charter renewal, even if applications were previously submitted to Council. (Note: A copy of an application will suffice, provided the social security number is visible on the adult application.)

3.     A Scout who has reached the age of 18 cannot be registered in a troop as a youth.

 

 

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